Operations > Payroll and Human Resources

Timesheets (Hourly)

Hourly timesheets are submitted bimonthly via the UW Timesheet located in ESS. Below explains how to obtain access to the timesheets, how to use the system, the submission deadlines and other general rules.

Obtaining Access to Online Timesheets

  1. Access to the UW Timesheet will be set up automatically by the Payroll Manager after the hourly appointment has been entered into the online payroll system.
  2. If the employee has an EE hourly appointment entered into the payroll system but does not have access to the timesheet in ESS, please email the Payroll Manager.

Entering Time on UW Timesheet

  1. Log into Employee Self Service (ESS) http://www.washington.edu/admin/payroll/ess/ess.cgi
  2. Click the timesheet link
  3. Enter the hours worked for the pay period.
  4. Submit UW Timesheet to supervisor for approval.
  5. Report bugs and make suggestions using the links provided on the UW Timesheet.
  6. Include any notes that you wish to show your department using the Add A Note feature. Remember: Once notes are added and saved they become a permanent record of the timesheet. Both you and your approver have the ability to add notes to your timesheet
  7. After you submit your timesheet your approver will review your entries. If approved, your timesheet will be sent to your payroll coordinator for payment. If your approver rejects your timesheet you will need to correct your timesheet and resubmit.

Error and Warning Messages:

Due Dates and General Rules

For additional information, please refer to the UW Policy on Student Employment. For information pertaining to breaks and meal period requirements, please refer to the Washington State Department of Labor and Industries.

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