Ph.D Qualifying Examination Requirements and Procedures
Date of Effect:
Autumn Quarter 2015 (modifications approved by EE Faculty (10 October 2015)
PurposeThe Ph.D. qualifying evaluation is a review process intended to provide an early assessment of a student's preparation and aptitude for completing a Ph.D. degree.
AdministrationThe evaluation process is administered by the Graduate Program Coordinator and Advising Staff.
The exam is given twice yearly during autumn and spring quarters, during the 6-8th week of the quarter. Students must be registered for a minimum of two credits in order to take the exam.
After the student's faculty advisor has submitted the Faculty Advisor Letter of Recommendation, students submit the online Ph.D. Application for the Qualifying Examination to Advising by 5 p.m. on the first Friday of the quarter.
The Qualifying Examination Syllabi for each currriculum group will be posted online a full two weeks ahead of the exam.
The exam time/date/place and the examining committee names will be provided by student to Advising a full week ahead of the week in which the exam is taken.
The time limitations and number of attempts are set by the satisfactory progress policy for the Department. Extensions of time or additional attempts beyond these guidelines may only be granted by means of petition to the Curriculum Committee.
Advisor RecommendationIn order to initiate a qualifying evaluation, the student's advisor must first submit a written recommendation online via the Faculty Advisor Letter of Recommendation, indicating the advisor's impression of the student's strengths, weaknesses, and preparation level for continued Ph.D. study. The statement from the advisor should make a convincing case of why a qualifying evaluation panel should be convened for the student and the advisor's present degree of willingness to advise the student. This recommendation letter is the primary means through which the advisor's opinions are expressed to the panel, and any unusual or extenuating circumstances should be cited in this letter.
Depth and Breadth CriteriaThe Qualifying Exam requires successful completion of a Depth examination. A student must designate one of the Departmental curriculum groups as a specialty, major or depth area. This will be the depth area in which the Qualifying Examination will be given.
- The student must demonstrate proficiency in his/her specialty area by the completion of at least three courses in the student's specialty area. Each of these three courses must be at least three credit hours and must be at the 5XY level. The student's performance in each of these three courses must be 3.5 grade point level or higher. Course substitutions always require a recommendation from the instructor of the equivalent UW course.
- Students wishing to petition to count a course with a grade less than 3.5 towards a depth course requirement must complete the required petition and submit it with the Qualifying Examination application forms. The petition form may be found at http://ee.washington.edu/academics/graduate/qual/lowgrade.pdf.
- List Of Approved Depth Courses
- BREADTH REQUIREMENT
- The student must demonstrate breadth by the completion of a
total of at least three courses in at least two areas outside of the
student's specialty area, where one of these areas may be “non-EE
Science, Engineering, or Math”, as described below. The student
should have completed two out of three of the breadth courses before
taking the qualifying examination. Each of the three breadth courses
must be at least three credit hours and at either the 4XY or 5XY level.
No more than one course can be at the 4XY level. At least one course
must be from EE. The EE courses must be chosen from a set specified
by the (out-of-area) curriculum group as acceptable for satisfying
the breadth requirement. Courses listed within a student's chosen
specialty area (major area) may not count for breadth in another
area, (List Of Approved Breadth Courses). Up to two of the three courses
may be from any science, engineering or math discipline (5XX level)
with approval of the student’s faculty advisor. The courses must be
of regular academic content, i.e., seminar and directed study
courses are excluded.
- The student's performance in each of the three breadth courses
is expected to be at a 3.5 grade point level or higher. Courses
taken at other universities may be counted toward the breadth
requirement. The student shall provide the Graduate Program
Coordinator with documentation substantiating the equivalence, which
will be validated. Course substitutions always require a
recommendation from the instructor of the equivalent UW course.
- Students wishing to petition to count a course with a grade
less than 3.5 towards a breadth course requirement must complete the
required petition and submit it with the Qualifying Examination
application forms. The petition form may be found at http://ee.washington.edu/
academics/graduate/qual/Upon completion of the breadth requirement, the student shall submit the documentation for evaluation by the Graduate Program Coordinator. The Graduate Program Coordinator will return with a decision of PASS or NOT-YET-QUALIFIED. lowgrade.pdf.
Depth Examination:The Qualifying Examination, which includes the depth examination, will be given twice a year, in autumn quarter and in spring Quarter. Before applying for the depth examination, the student must:
- Obtain a favorable recommendation from his/her advisor via the Faculty Advisor Letter of Recommendation.
- Complete the course requirements in the specialty area (List Of Approved Depth Courses).
- Complete two out of three of the breadth courses (The student can apply for the depth examination without having completed all three breadth course requirements).
- File an application online before the end of the first week of the quarter in which they plan to take the depth examination at Application for the Qualifying Examination.
- Each Curriculum Group will form a panel of at least three faculty members for each student. The student's advisor is excluded from the evaluation panel and from the oral part of the depth examination.
- The depth examination is an oral examination that will last approximately an hour. The student will be questioned on the fundamentals of the specialty area. At least two weeks before the depth examination, the faculty panel will provide a syllabus for their students, which will be posted online at: Qualifying Examination Syllabi. The syllabus will provide a concise description of the format and content of the student's depth examination. This may include an assignment for the student to complete prior to the oral part of the depth examination.
Faculty Panel Responsibilities:An evaluation panel of at least three faculty is assigned to each student by the Curriculum Group. The faculty evaluation panel is responsible for probing the student's preparation and fundamental knowledge in his/her chosen specialty area and for recommending a result for the evaluation. This is to be accomplished by:
- Reviewing the student's records of coursework and experience and noting any deficiencies which would hinder the student's research work.
- Working together to prepare a cohesive syllabus and conducting the depth examination as described above.
- Formulating recommendations of PASS, PASS WITH CONTINGENCY, NOT-YET-QUALIFIED, or FAIL for the student's depth requirement. The recommendation may also include additional remedial work for the student if such deficiencies in the student's background are identified.
DecisionsThe chair of the faculty evaluation panel shall provide a written report of the depth examination and the evaluation recommendation of the depth requirement to the Graduate Program Coordinator. Possible outcomes:
- decision of PASS on the Depth requirement will allow a student to continue forward with his/her program of study;
- a decision of PASS "with contingencies" will permit the student to address minor failings with the guidance of the panel and Graduate Program Coordinator.
- a decision of NOT YET QUALIFIED will allow the student an opportunity to correct any deficiencies in his/her background and will allow one more chance to take the Depth Examination;
- and a decision of FAIL in the Second Attempt will initiate procedures to drop the Post Master's student from the Ph.D. program.
The Graduate Program Coordinator will review and certify all examining committee decisions, with special attention to the instances of contingencies. Committee members will be consulted if questions about the decisions arise. The official department decision will be confirmed by letter from the department to the student, and will be copied to the student's faculty advisor.
Notification to StudentAfter the examination, the examining committee may choose to notify the student of the exam decision, being careful to clarify that the GPC will need to confirm the decision. One of the committee may notify the student, or the committee may ask the student's faculty advisor to relay the decision to the student. Alternatively, the committee may leave the notification process to the Graduate Program Coordinator.
Record KeepingThe advisor's letter of recommendation and the faculty panel chair's report will both be added to the student's permanent file.
Appeals and GrievancesAny challenge to the decision of the Faculty Panel should be taken directly to the Graduate Program Coordinator. If an appeal is made formally, a subcommittee appointed by the Curriculum Committee will review the appeal, and direct an appropriate response.
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